By submitting an employment or internship application to Ezzah Elia & Associates (“the Firm”), the applicant acknowledges that they have read and understood this Personal Data Protection Notice and consents to the collection, processing, use and storage of their personal data in accordance with the Personal Data Protection Act 2010 (“PDPA”) and its applicable amendments.

1. Collection of Personal Data

The Firm may collect and process personal data provided by the applicant, including but not limited to:

• Full name, identification number and contact details;

• Residential address and other relevant personal information;

• Educational qualifications, academic records and professional certifications;

• Employment history, work experience and relevant skills;

• Resume, Curriculum Vitae (CV), cover letter and portfolio;

• References and other information relevant to the application; and

• Any additional information voluntarily provided by the applicant.

2. Purpose of Data Collection and Processing

The applicant’s personal data will be collected and processed for the following purposes:

• To evaluate and assess the applicant’s suitability and qualifications for the position applied for;

• To communicate with the applicant regarding the application, interview arrangements and recruitment process;

• To conduct employment-related verification, reference checks and background checks, where necessary and permitted by law;

• To maintain recruitment records and an internal database of prospective candidates for future employment or internship opportunities, where applicable; and

• To facilitate administrative and human resource management matters relating to the recruitment process.

3. Disclosure of Personal Data

The Firm may disclose the applicant’s personal data, where necessary, to relevant parties involved in the recruitment process, including the Firm’s partners, management, Human Resources personnel, authorised representatives and relevant third-party service providers, subject to applicable confidentiality and data protection requirements.

The Firm will not disclose the applicant’s personal data to unrelated third parties without the applicant’s consent, unless such disclosure is required or permitted by law.

4. Confidentiality and Security

The Firm will take reasonable and appropriate measures to safeguard the applicant’s personal data against unauthorised access, collection, use, disclosure, copying, modification, loss or destruction.

Access to the applicant’s personal data will be restricted to authorised personnel who require such information for recruitment and related administrative purposes.

5. Accuracy of Information

The applicant is responsible for ensuring that all information and documents submitted to the Firm are accurate, complete, current and not misleading.

The Firm shall not be responsible for any consequences arising from false, inaccurate, incomplete or misleading information provided by the applicant.

6. Retention of Personal Data

The Firm will retain the applicant’s personal data for as long as necessary to fulfil the purposes stated in this Notice, including recruitment assessment, employment administration and compliance with applicable legal or regulatory requirements.

Where the applicant is unsuccessful, the Firm may retain the application for consideration for future employment or internship opportunities, where applicable and subject to the Firm’s data retention practices and applicable laws.

Once the personal data is no longer required, the Firm will take reasonable steps to securely delete or destroy the information.

7. Applicant’s Rights

Subject to the applicable laws and regulations, the applicant has the right to:

• Request access to their personal data held by the Firm;

• Request correction of inaccurate, incomplete or outdated personal data;

• Withdraw consent to the processing of personal data, subject to any legal or contractual restrictions; and

• Raise any enquiries, concerns or complaints regarding the processing of their personal data.

Any such request may be submitted to the Firm through its official contact channels.

8. Voluntary Submission of Information

The submission of personal data is voluntary. However, certain information is necessary for the Firm to assess and process the applicant’s employment or internship application.

Failure to provide the relevant information may affect the Firm’s ability to evaluate the application or proceed with the recruitment process.

9. Future Employment Opportunities

Where applicable, the applicant’s personal data may be retained and considered for other suitable employment or internship opportunities within the Firm.

The applicant may withdraw their consent for such future consideration by notifying the Firm through its official contact channels.

10. Amendments to this Notice

The Firm reserves the right to update or amend this Personal Data Protection Notice from time to time to reflect changes in its recruitment practices, operational requirements or applicable laws and regulations. Any updated Notice will be published on the Firm’s official website.

By submitting the application, the applicant confirms that they have read, understood and agreed to the collection and processing of their personal data in accordance with this Notice.